SEU Work-Study: CIS Data Entry Specialist
Department: Performance Measurement
Positions Available: 2 for full academic year
Pay Range: $9.75-$10.75, commensurate with experience
The Data Entry Specialist is a member of the Performance Measures or Programming Department and is responsible for general administrative duties including data entry and database management. The Data Entry Specialist must be dependable, conscientious, courteous, and professional; be able to take direction and work independently; possess personal initiative; demonstrate excellent communication and organization abilities; and have a strong working knowledge of MS Outlook, Word, and Excel.
EDUCATION: A high school diploma or equivalent is required with a minimum of two years’ experience in a professional office setting with progressively
increasing administrative responsibilities. Non-profit experience is preferred.
DOL STATUS: Non-exempt
EEO CATEGORY: Office/Clerical
STRUCTURE: This position is supervised by a full-time member of the Performance Measures or Programming Department.
· Provide general administrative and clerical duties
· Provide administrative support to manager
· Organize and maintain appropriate files in accordance with contract requirements
· Perform timely data entry in accordance with contract requirements
· Generate reports to campus stakeholders, as necessary
· Keep supervisor informed about all aspects of the office and administrative conditions and situations
· Promote and maintain agency culture, standards, and systems
· Perform all other duties as required by their supervisor
SPECIFIC JOB COMPETENCIES:
· Communication Skills
· Understand the purpose of communication and use appropriate method of communication for the situation
· Use clear and specific language utilizing “I” statements
· Display active listening skills (e.g., reflecting, body language, asking for clarification, etc.)
· Respond to phone and email messages in a timely manner
· Use discretion when sharing information
· Establish a system for information sharing and follow-up
· Computer Skills
· Demonstrates electronic document work flow skills such as document creation, file saving, file copying, making duplicates or backup copies, file downloading file naming and locating files using windows explorer.
· Demonstrate ability to formulate appropriate questions to seek out technical support in a timely manner.
· Strategies to retain technical information as relevant to job function, such as the ability to recall technical instructions, policies and procedures.
· Ability to anticipate and respond to technical needs based upon work environment and changing staff needs at local offices, such as requesting more or different computer equipment, software or IT solutions.