The Office of Information Technology is looking for a driven Financial Data Associate. We are looking for someone interested in the business aspect of managing the Office of Information Technology and the Munday Library. This position will be responsible for the accounts payable and accounting functions within the department and report to the Senior Data Analyst.
- Assisting with the accounts payable function at the university including working with numerous cloud vendors and book publishers to assist with payments and contracts.
- Work with the university ERP system (Banner) to reconcile the IT and Library budget to planned expenditures.
- Perform procurement functions such as creating requisitions, purchase order, and invoice documents as well as coordinating the delivery of equipment and services to campus.
- Manage the internal contract email account on a daily basis.
- Keep inventory of services and hardware updated and work with IT and Library staff members to keep the information current.
- Be involved in ongoing process improvement projects to iterate on the existing functions and processes of IT resource management functions.
- Learn to effectively synthesize data and present it effectively.
- Other duties as assigned.
Preferred Skills and/or willingness to receive training in:
- Excel and/or Smartsheet
- Organizational and time management skills
- Quick and Critical thinking
- Strong decision making skills
- Must be able to multi-task and follow-up appropriately to take issues through resolution
- Learn quickly and apply new information to solve problems
OIT Student Ambassador Program
The Financial Data Associate is part of our OIT Student Ambassador program, which includes students working in a variety of roles and with different interests. Student Ambassadors work closely with each other, with OIT staff, and with the university community to advocate for and improve campus technology. For our part, we can help pad your resume with a number of opportunities to develop new skills, participate in networking and special events and learn from experienced mentors.
Practically what this means: The Student Ambassador program allows you to advance to positions with broader responsibilities and, accordingly, greater pay. While you may start as an Associate, you can work your way up to more specialized roles.
We value the contributions of all of our interns and student workers, and we want to provide you with practical experience to take on your world once you leave the hilltop. In return, we expect you to be reliable, punctual and ready, and willing to jump into a challenge. For this position, we’d also like you to have:
- Focused attention to detail
- Some experience with computer software and hardware is preferred but not required.
- Excellent communication skills both written and oral.
- Willingness to collaborate and grow as a team.
- Ability to follow process and documentation.
- Availability to work up to 20 hours a week.
- Ability to work autonomously while producing expected volume and quality of work.
About St. Edward’s University – Office of Information Technology (OIT)
We’re the Office of Information Technology (OIT). More than that, we’re a team of innovators, builders, thinkers, leaders and creatives who want to leave the world better than how we found it.
OIT isn’t just a transactional division of the university. We’re here to innovate, collaborate, educate and support the St. Edward’s community in all we do. We strive to improve the campus experience by selecting the most relevant and useful technology, integrating it with our existing digital ecosystem, and helping our community develop and improve understanding of these tools. In this way, our mission is threefold:
Research, pilot and implement exciting campus technology that best serves a university with far-reaching ambitions and a global outlook.
Partner or consult with students, faculty, and staff as they engage with that technology.
Keep that technology, once implemented, running smoothly.
As exciting as new tools can be, we also understand how important it is for things to “just work.” Each of our teams spends considerable time and effort — whether focused on helping with online course design or maintaining a lightning-fast wireless network — ensuring everything does.
In short, we’re here to connect people to solutions. But we’re also here to champion connectivity and campus vibrancy. To learn more about OIT, visit https://www.stedwards.edu/information-technology.