University Programming Board Mission: The University Programming Board (UPB) strives to create innovative events and programs for the campus community to experience the traditions and spirit of St. Edward’s University beyond the red doors. Students that apply for this position are dedicating to serving their peers.
All Board Members are required to:
- Attend Weekly Team Meeting and Weekly meeting w. Supervisor.
- Hold weekly office hours.
- Assist in other event coordinator events (assigned once hired), including setup and cleanup.
- Being a part of UPB means you are a student leader and an employee of the University in Student Involvement. Every board positions in a full academic year commitment.
All campus leaders are role models who are individually responsible, work well in a team dynamic environment, and are enthusiastic about our campus community.
- Applicants must be current SEU students who are planning to enroll at SEU for the Fall 2021 semester.
- Applicants must be in good academic standing with a minimum cumulative GPA of 2.5.
- Applicants should possess strengths in organization, communication, initiative, and follow-through.
- Must be available Friday after 3 pm for meetings/events.
- Attend mandatory training session 2 days (Late July-Early August).
- Possibly available August 1-August 15 to work in person. We will discuss this in the interview.
- May be required to submit Dean of Student Record Authorization Form.
General responsibilities for all Board Members:
All board members are responsible for the following duties, in addition to the specific tasks of the position, including but not limited to:
- Play a vital role in developing a lively and vibrant community on campus by contributing to the planning of campus events.
- Encourage students to attend and participate in UPB events.
- Maintain strong relationships with other campus offices by encouraging event collaboration to create an inclusive campus experience for all student populations.
- Make decisions regarding budget allocations for events.
- Maintain records of all activities, including attendance and financial expense reports.
- Perform office hours ranging from 4-8 hours per week and 4-8 hours coordinating event/event support.
- Operate with a clear understanding of the University’s mission, policies, and procedures.
- Attend training, retreats, and leadership programs.
Lead Event Coordinator (1 position)
The Lead Event Coordinator will oversee all aspects of the organization and work closely with the Advisor to examine and execute the organization’s long-term goals, integrate the UPB mission into all organization offerings, and ensure all members of the organization are fulfilling their responsibilities. The Lead Event Coordinator is responsible for providing feedback, ideas, and support for every UPB program and all UPB event coordinators. 10/week paid.
- Schedule, plan and execute all team meetings and training, including retreats.
- Task and deadline tracking for UPB chairs
- Social Media monitoring
- Keep inventory of all UPB Materials
- Review organization email account and correspondences
- Volunteer coordination (if needed) for events
- Maintain office cleanliness and organization and maintain inventory of materials
- Meet with the Advisor weekly and UPB event coordinators regularly
- Organize and coordinate UPB presence at both Involvement Fairs and UPB Tabling for Events
- Monitor and track UPB budget with Coordinators
- Perform other duties as assigned
Event Coordinators (4 positions)
As a team, the event coordinators will oversee and execute programming of Signature Events (such as Casino Night, Hillfest, etc.), Topper Nights (Friday night programming), and other weekend programs (excursions, residence hall programs). These programs vary in nature and are not limited to bands, arts, leisure, films, speakers/comedians, festivals, marketing, and outreach. Specific responsibilities will be determined after selection. All chair positions are paid positions. 10/week paid.
- Attend weekly UPB full board meetings and Advisor/Lead meetings, as well as any scheduled retreats and training.
- Plan, publicize, execute and maintain a line item budget for all selected programs. Include coordinate program logistics, secure vendor contracts/payment, event support, and communicate program details to UPB chairs.
- Attend and assist with other event coordinators and/or Student Involvement programs. Usage of online project/event management software, submit all materials on time to supervisor, maintain an organized multi-user workspace, submit designs for marketing materials to promotions team promptly, and promote events on social media platforms.
Skills/Experiences Gained from University Programming Board:
- Exposure to marketing and branding techniques
- Personal development through training
- Budget & Crisis Management
- Event planning and coordination
- Public speaking
- Interpersonal and communication development
- Leadership and team-building
- Problem-solving & Conflict resolution skills
- Management of personnel
Applicants will be contacted to schedule an interview.
Applicants with other on-campus employment exceeding 20 hours or with comparable unpaid responsibilities may be ineligible for consideration.
Work-Study and Non-Work Study accepted.
For questions or concerns, please email firstname.lastname@example.org.